Case-study: University of Nottingham Students Union choose People Inc. HR

University of Nottingham Students Union have approximately 210 employees, and 3 main HR users at their head office on the beautiful Nottingham University Campus. They had been using their previous system for several years but were growing concerned about its reliability due it being last developed in 2005 and were concerned about its compatibility with latest versions of Microsoft Office and Windows.

After a number of meetings with University of Nottingham Students Union’s HR team we were able to confirm that this was a good time to move to People Inc by P&A Software Solutions. People Inc was the ideal product to migrate to as it is a powerful and flexible HR System which due to the offer of a free upgrade licence, also made it extremely cost effective.

During this process we also managed to identified other areas where People Inc can help Nottingham University Students Union HR team save time, effort and costs. For example, the development of a simple screen to help manage staff who work annual hours rather than a set work pattern each week was identified as an important development which will be looked at in the next phase of the project when we will also be looking at the potential for introducing the Employee Intranet module.

Apart from the extremely low cost of the move to People Inc, the implementation itself was incredibly quick with virtually no impact on the users. All of the data from the existing system was successfully migrated into People Inc and this work was carried out on a Friday and then the system was implemented and the users provided with basic training the following Tuesday, meaning the users only had 2 days where they could not update records.

Andrew Pearce, Director at AgathonHR said, “We are thrilled that Nottingham University Students Union have decided to migrate to People Inc. They have been struggling with the limitations of their previous system for some time, and can already see the benefits from moving to People Inc. For example with improved absence management People Inc offers, they can now have faith in the system and trust it is calculating everything accurately for them, saving them from manually having to double check each month”.

Andrew went on to say, “We have identified many other areas where People Inc can save Nottingham University Students Union time and costs and will approach these on a project by project basis, but anticipate the need for only the odd day of consultancy to put these developments in place, making it extremely cost effective!”

Nancy Coles, HR Manager at University of Nottingham Students Union said “I couldn’t believe how quick the implementation of People Inc went. Also, even though we were assured no data would be lost during the transfer to People Inc, I wasn’t expecting that even the attachments and custom fields from the old system were brought over.”

“We now have a much more powerful and functional HR System which within a day or two was already providing much more useful and accurate information than we were used to. AgathonHR even dialled in to make some minor adjustments we had identified after the installation and training day, meaning we didn’t loose any productivity during this period.”

This is yet another example of how you can transform how you manage HR and help your staff save time by updating your Vizual Personnel Software to a more powerful, up-to-date HR system that is still simple to use.

If you would like more information about how agathonhr can help you contact us on 01242 663974 or enquiries@agathonhr.co.uk

Further information

AgathonHR have been working on Vizual Personnel Manager and Personnel Director since 1997 and are one of the last companies in the UK to have any experience using or supporting these systems. Additionally we have been working with People Inc. since 2009 and are one the main People Inc. resellers in the UK. This means we can provide the best possible service to ensure the upgrade goes as effectively as possible.

Whilst we can no longer sell Personnel Manager, we do currently provide the following:

• Upgrades to People Inc. including data migration.
• Discounted annual support packages
• Basic training for new users
• Report Writing Training.
• Consultancy – Data tidying, customisation etc.

Further information can be found on our website http://agathonhr.co.uk. If you require any support with Vizual Personnel Manager please call 01242 663974 or email support@vizualpersonnel.co.uk.