Product: Personnel Manager

Version: Single/Multi User

Category: Screen Designer

Code: PM – Screen Designer FAQ009

Title: Designing Screen Prints

Designing Screen Prints

How to modify existing Personnel Manager screen prints and create screen prints for screens you create yourself.

These are the printouts that are generated when you click the Print button when one of the employee records is displayed.

1. Do one of the following:

• Open an existing screen.

• or –

• Create a new screen.

The screen’s fields must be defined and saved.

1. Select Design Screen Print from the File menu.

For example, if you change the Vehicle Usage screen print, the Screen Designer - Vehicle Usage Screen Print screen appears.

When you create a new screen print or open an existing screen print with Screen Designer, a window will appear. As with other Personnel Manager reports, the screen print report is divided into three sections:

Header, Detail, and Footer.

When you create a screen print for a new screen, Screen Designer displays a blank screen print report with the company logo and screen name in the header and the page number in the footer.

When you are modifying an existing screen print, the fields appear in the Detail section.

Use the various toolbars to create layout required by adding, removing, positioning, and formatting fields previously defined for the screen.

Build or modify the layout by placing and arranging objects using the tools on the following toolbars.

• Standard Components

• Data Components

• Format

Only the Standard Components, Data Components, Format, and Edit toolbars are shown when you first open a screen print.

To display and use the other toolbars, follow this procedure:

1. Select View from the Toolbars menu.
2. Select or deselect the active toolbars from the drop-down menu.

A checkmark means that the toolbar is active.

There follows an example:

• Modifying an existing screen print.

When viewing the result of a screen print you modified or created while in Personnel Manager, be sure that there are existing records or the report will be blank.

In this example, work through each step in modifying the existing screen print layout for the Vehicle Usage screen provided with Personnel Manager.

You decide to move the Usage Type label and field, and add the Vehicle Usage Notes label and field to the end of the line.

1. Open the Vehicle Usage screen.
2. Select Design Screen Print from the File menu.

The Screen Designer - Vehicle Usage Screen Print screen appears.

 

3. To move the Usage Type label and Type field to a temporary location, click and drag the Detail separator bar down to increase the space in the Detail section. Then press the shift key and click both the Usage Type label and Type field and drag them down into the body of the Detail section.
4. Press the shift key and click the Date label, Date field, Vehicle label, and

Registration and drag them to the left until positioned to the left of Miles

Travelled.

5. To add a Notes label, click the Label button, then click in the Header to the right

of the Miles Travelled label to place the new label.

6. In the Label box in the toolbar, type Notes.
7. To add the Notes field, click the DBMemo button, then click in the Detail section

on the right of the Miles field to place the new Notes field. Adjust the size of the

field as necessary.

8. Select Notes from the Field drop-down on the toolbar. Because content in the

Notes field is variable – that is in some notes the length could be one line and in

another it could be several – the field properties must be set so that the field

grows with the content.

9. Right-click the Notes field and select Stretch from the shortcut menu.

9. Click the Save button or select Save Report from the File menu.

11. Preview the results by clicking the Screen Designer Preview tab.

Now return to Personnel Manager to check the result with real data.

Remember to check that there are Vehicle Usage records before clicking the Print button.

Please complete this short questionnaire and return to:

Customer Support Services,

Vizual Business Tools Ltd.

Fax: 01934 418203

FAQ Sheet Code PDFAQ00: