Vizual Personnel Software News/Articles

Keeping your Employee Data Consistent.

The key to a well kept HR Software system is to keep your employee data consistent. This will ensure you can produce meaningful and accurate HR Reports.

Many companies use Human Resources Information Systems such as People Inc. or Vizual Personnel Manager to manage their employee data. Whilst different systems offer a variety of features and functionality the most important aspect is the data itself.

As well as data being entered inconsistently which we have already covered in part 1 of this series, another problem often occurs is where users leave fields blank for whatever reason.

The main problem with this is that a blank field doesn’t tell us much. Has it been forgotten, did the employee not provide the information etc?

A way round this is to actually add useful values into the field such as Not Provided, Not Known, Not applicable etc.

These fields are obviously searchable so when we do our report showing the Gender split across the company, instead of viewing blanks, we can see that ‘x’ number of people didn’t provide the information for example, so we care able to search on this value and chase it up at a later date.

In order to enforce this, we can identify key fields in the system, which must be entered when entering new records.

These fields can then be set up as explained in Part 1 where we can fix the picklist for these fields to prevent any ‘rubbish’ being entered and we can also, set these fields so that a value must be entered into them, before the new record can be saved.

If a key field is left blank and the users tries to save the record, an error message pops up informing them they need to add a value to the field before saving the record.

This ensures that instead of having lots of meaningless blanks in our data, we have a meaningful value which prompts us to investigate further to ensure the data is up-to-date and ‘clean’.

Part 3  of our Good Data Guide explains how to audit and ‘clean’ your data using Vizual Personnel Manager

Further information

AgathonHR have been working on Vizual Personnel Manager and Personnel Director since 1997 and are one of the last companies in the UK to have any experience using or supporting these systems. Additionally we have been working with People Inc. since 2009 and are one the main People Inc. resellers in the UK. This means we can provide the best possible service to ensure the upgrade goes as effectively as possible.

Whilst we can no longer sell Personnel Manager, we do currently provide the following:

  • Upgrades to People Inc. including data migration.
  • Discounted annual support packages
  • Basic training for new users
  • Report Writing Training.
  • Consultancy – Data tidying, customisation etc.

Further information can be found on our website If you require any support with Vizual Personnel Manager please call 01242 663974 or email 

Data is the most important element in any database. Contact us if you need any advice on how to get more from your data.

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